The recent global health crisis has served as a de facto catalyst for establishing the value of cloud computing and led to accelerated adoption. Cloud productivity software can help businesses including small businesses to cut costs, better manage the workforce and increase productivity across the organization. One such highly useful and important cloud productivity suite in the market today is Microsoft’s Office 365. According to a report by Statista Office 365 occupies 40.39% of the market share in the US. O365 for businesses in 2021 is more than just Microsoft Office in the cloud, it is designed to help organizations achieve more with innovative office apps, intelligent cloud services, and world-class security. 

Moving to a cloud-based system like Office 365 has some major advantages. Check out the key advantages of O365 for businesses in 2021. 

Increased productivity

One of the biggest advantages of O365 for business is the ability to work from anywhere since it’s cloud-based. It allows you to store all the files in the cloud and they can be accessed on any device from any location with an internet connection. It gives users tools to keep communication centralized and straightforward across Skype and outlook, so you can always collaborate and communicate regardless of distance or time difference. It also lets you share mailboxes, calendars, contacts and edit documents in real-time through collaborative tools. So, everyone in the team can edit a document, spreadsheet, presentation, etc, and work on the same version rather than having multiple versions of the same file. With O365, you have the flexibility to scale your business quickly as it can grow with you. 

Cost savings

Office 365 for businesses is a subscription-based service. So, you usually pay a low monthly fee rather than a large sum of money upfront. There are also several different business plans available with different programs and features, so you can mix and match those plans that you need, turn off what you’re not using and pay for only those services that you use. This helps you save a lot of money in the long run and is also helpful from a cash flow perspective. 

Security features

One of the biggest myths about cloud systems is that it’s not safe. But in reality, it isn’t necessarily less safe than an on-premise system. This is true in the case of O365 for businesses. It has a lot of built-in security features to keep your company’s data safe. The encrypted feature keeps anyone other than the intended recipient from reading your email and data loss prevention policies prevent sensitive information from leaving your organization via email. It also has a mobile device management feature that allows you to control Office on your employees’ phones to protect company information. On top of these features, you get Advanced Threat Analytics (ATA) that uses analytics and machine learning to detect and alert you to suspicious behavior on your network. 

Automatic updates

With O365 all the essential apps such as Word, Excel, and Outlook can work online without the need to install any software, and updates are performed automatically at predetermined intervals at no additional charge. You will get the latest and greatest features without having to uninstall and reinstall Office on everyone’s machines. So, you don’t have to worry about using outdated versions. Moreover, the expense of buying new software is also eliminated as updates are included in the subscription for your O365 licenses. 

Thus, Office 365 offers some clear advantages for businesses, whether you need to boost your collaborative abilities, improve productivity, or keep your data safe and secure. These products and services keep our organization productive anywhere, whether working remotely at home or at client sites. Moving to the cloud and deploying O365 can be a big decision for any business. But don’t worry, we are here to help. Enabling Microsoft O365 for any company is a unique process and Intone’s consultative approach focuses on the end-user adoption and collaboration that ultimately define the core of your technology strategy. For years companies have engaged technology partners like us to implement, deploy, and train their users on software solutions, like Office 365. We help your business to stay ahead of the curve with O365’s advanced capabilities.

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